Coast Guard Collections Manager opening.
The position is part of the curatorial team within the Coast Guard Historian’s Office in D.C.
Position: Executive Director
The Steamboat Era Museum, a small community history organization in Irvington,
Virginia, seeks an energetic, creative, and goal-oriented leader with non-profit and
development experience to serve as Executive Director (ED).
About the Steamboat Era Museum
The Steamboat Era Museum collects and preserves artifacts of the Steamboat Era on
the Chesapeake Bay. Through the design of dynamic exhibits and educational programs,
the Museum illustrates and interprets the important economic and lifestyle changes
steamboats brought to Virginia and Maryland communities on the Bay from 1813-1937.
The pilothouse of the Potomac was installed as the central exhibit in 2019 after three
years of fundraising and restoration work.
The museum was founded in 1998 by a group who wanted to ensure the history and
importance of steamboats to the Northern Neck and Chesapeake Bay were not
forgotten. In 2001, the largest remnant of a Chesapeake Bay steamboat in existence,
the pilothouse of the Steamer Potomac, was acquired by the museum. The museum
building opened in 2004.
The museum is a member of the American Alliance of Museums, Virginia Museum
Association, Council of American Maritime Museums and is recognized by the National
Park Service as a Chesapeake Bay Gateway. For the past few years, it had been
designated one of the “Best Museums in Eastern Virginia” by Virginia Living Magazine.
The general responsibilities of the ED are broad, but focus on management and
operation of the museum, development, and collection management. In conjunction
with the Board, the ED undertakes long- and short-range planning, policy development,
budget preparation and monitoring, and development of museum programs and
services. Work hours will be flexible and commensurate with museum requirements
and ED’s needs/preferences. The baseline expectation is a 24-hour work week (three
eight-hour days or equivalent). The ED manages one part-time staff member, a
contracted marketing consultant, and volunteers who serve as docents and on
established committees that support the core work of the museum.
The ED represents the museum in the community, participates in events which increase
awareness of the Steamboat Era and museum, expands community outreach, and
performs duties which encourage donation of relevant artifacts and funds to the
The ED is responsible for maintaining the integrity of the mission and vision of the
museum, reports directly to the President of the Board of Directors (the Board),
works collaboratively with the Board, and is responsible and accountable for
efficient day-to-day operation of the museum. The ED serves as a non-voting, ex-
officio member of the Board and Board committees. The Executive Committee of
the Board will conduct an annual review of the ED’s performance prior to setting the
budget for the next fiscal year.
Essential Duties and Responsibilities of the Executive Director
The Board believes engagement and philanthropy are critical activities for the next five
years and has recently completed a strategic plan supporting its goals. A key
component of the plan is the Full Steam Ahead Campaign started this year. The
following duties and responsibilities reflect the Board’s priorities.
Engagement, Philanthropy, and Grant Writing. The ED will work with the Board to
support the Full Steam Ahead Campaign. The ED will assist efforts to identify and
pursue fundraising and grant opportunities and make regular reports to the Board and
relevant committees. The ED will assist Engagement Committee efforts to increase
donors/members, manage donor/member relationships, and maintain accurate
donor/member records. It is anticipated that engagement, philanthropy, and grant
writing will require 40 percent of the ED’s time.
Planning. The ED will support Board and committee planning efforts to achieve the
museum’s vision and execute the strategic plan. It is anticipated that planning will
require 10 percent of the Executive Director’s time.
Fiscal Stewardship and Financial and Non-financial Records Maintenance. The ED will
be responsible for day-to-day financial management of the museum and will maintain
essential financial and non-financial records. The ED will ensure maintenance of
accurate membership and donor records and records related to utilization of the
museum. Both digital and hard copy records will be maintained in an orderly and
accessible system. It is anticipated that fiscal stewardship and records maintenance will
require 10 percent of the ED’s time.
Facilities Management. The ED will be responsible for the day-to-day management of
the museum building, grounds, and equipment and will ensure the safe and reliable
operation of the museum. The ED will ensure a proactive approach to maintenance,
replacement, and budgeting. It is anticipated that facilities management will require
five percent of the ED’s time.
Information Technology Management. The ED will be responsible for the execution of
the Information Technology Management Plan and monitoring and maintenance of the
museum’s hardware and software architecture to ensure uninterrupted continuity of
operations. It is anticipated that information technology management will require five
percent of the ED’s time.
Other Duties and Responsibilities of the Executive Director
The following duties and responsibilities will together require approximately 30 percent
of the ED’s time. Demands will vary based on the season, planned activities, availability
of volunteers, and the museum’s capacity to hire staff or consultants to assist with
specific duties or tasks.
Museum Visitor Services. Working with the Museum Manager, the ED will ensure the
museum is open and staffed during posted hours of operation. The ED will support and
coordinate, as required, the scheduling of group tours and coordination of volunteer
staffing for regular hours, special tours, and events. The ED will exercise oversight of
the museum shop, including shop purchases, inventory records, price-setting, and
mandatory reporting. The ED will ensure that all volunteers are trained, that staffing is
sufficient, and that a congenial atmosphere and environment conducive for recruiting
and retaining volunteers is maintained. From time-to-time, the ED may conduct tours
and educational programs.
Community Engagement. The ED will develop and implement programs, community
activities, and other events to further the mission of the museum and benefit the
Brand, Communications, and Marketing. Working closely with the Engagement
Committee, the ED will promote the museum and its events and activities through a
variety of media and will ensure the website and social media accounts are current.
Exhibits. The ED will work with the Board and assigned exhibit project teams to
develop, implement, and install exhibits for the museum and off-site venues, as
Education and Programs. The ED will work with the General Education Committee and
Children’s Program Director to develop and implement adult, continuing education, and
Collections (Acquisition, Preservation and Conservation). The ED will work with the
Board and Historian/Curator to ensure that items donated to the museum are
appropriately reviewed, accessioned, conserved, preserved, cataloged, and displayed.
Event Planning and Execution. The ED will support planning and execution of events
such as the Annual Crab Festival and other special events.
Skills and Expertise Required:
• Experience in planning, philanthropy, and management in a non-profit setting.
• Proficient and capable of representing the museum eloquently and effectively.
• Strong people skills, specifically working with volunteers, a Board of Directors, paid
staff, and consultants/contractors.
• Previous experience with museums desirable, but not mandatory.
• Familiarity with the PC Windows environment and knowledge of the following
applications: MS Word, Excel, PowerPoint, and OneDrive. Experience with Publisher,
PastPerfect CRM, QuickBooks Online, and LightSpeed POS desirable.
• Adept at information technology and social media, especially Facebook and Instagram.
The Executive Director will have a relevant bachelor's degree and 3-5 years' work in a
related field or an equivalent combination of education and experience, demonstrating
the ability required to support a non-profit organization. Experience in planning and
development in a non-profit organization is an important qualification for this position.
Salary: This is a part-time salaried position with no benefits and a salary range of $24-
32,000. The salary is based on an average 24-hour work week for 49 weeks a year. The
work schedule may vary, requiring some weekend and evening hours, with the
opportunity of working from home during the off-season. The work schedule will be
coordinated with and approved by the Board.
Closing date: September 15, 2023
To Apply: Please submit cover letter and resume to: HR@SteamboatEraMuseum.org
No phone inquiries please. EOE
Steamboat Era Museum
PO Box 132
156 King Carter Drive
Irvington, VA 22480
The Curator and Collections Manager position will be opening up on August 1st at the Antique Boat Museum in Clayton, New York. Located on the St. Lawrence River, Clayton has been voted as the best small town cultural scene by USAToday for two years in a row! The job description and application instructions are detailed below.
Antique Boat Museum
Position Description Title: Curator/Collections Manager
Reports to: Executive Director
Reporting to the Executive Director, the Curator/Collections Manager’s principal responsibility is the care and management of the Museum’s permanent collection, which spans from large artifacts, boats, engines, motors, and in-water operational fleet, to related small artifacts, library and archives. Duties include, but are not limited to, artifact-based tasks, researching artifacts and historical themes for the development of exhibitions, related programming, and publications. This position works closely with the Museum Educator, Master Boatwright, Volunteer Lead Captain, and Maintenance and Operations Manager. The Curator/Collections Manager plays a lead role in shaping the ABM’s visitor experience, along with the stewardship of the collection.
• Oversight and care of the Museum’s artifact, archival and library collections
• Exhibition development
• Takes a leading role in the development and improvement of the visitor experience
• Maintains and uses CatalogIt, the collections database, making improvements in recordkeeping and care related to the collection
• Oversees volunteers and interns working in the curatorial areas and concerning research requests, processing incoming donations, incoming and outgoing loans, exhibit research and writing, and transport of artifacts, condition reports, and other routine collections management duties
• Completes paperwork and recordkeeping of collection such as forms, loans, and insurance paperwork
• Responsible for monitoring care and climate control of artifacts, exhibit conditions
• Leads and develops exhibits in galleries totaling 25,000 square feet
• Reviews collections and collaborates with Controller/Business Office on disposition of de-accessioned objects such as sale of boats
• Assists with programming of Antique Boat Museum boats off-campus
• Manages restoration projects by developing plans with Master Boatwright from larger concepts to small detail, and collates information for inclusion in the master accession files
• Works with Master Boatwright and Volunteer Lead Captain to ensure the care and use of the in-water fleet boats
• Works with Advancement Office to develop and nurture relationships with collector community
• Researches and provides information about the collection for all aspects of the Museum including publications, exhibits, press releases, and museum store
• Contributes to ABM strategy planning
• Researches and writes about boats considered for acquisition
• Serves as the Staff Team Liaison for the Collections Committee, Exhibit Committee and serves on the Education Committee
• Manages information and donations related to the boats for resale at our annual fundraising auction in collaboration with outside auctioneer
Qualifications: MA in Museum Studies, History, or related field with 3-5+ years of both curatorial and collection management experience in a museum setting. Demonstrated history of working with large scale collection objects, maritime history, and knowledge of boats helpful.
Knowledge, Skills & Abilities:
• Dedicated individual with a pleasant demeanor and positive attitude
• Understands and adheres to the standards prescribed by the American Alliance of Museums, including the collections policies and the code of ethics, as well as accepted best practices
• Proficiency with collections management database
• Excellent written and oral communication skills
• Strong organizational, planning, and research skills
• Detail-oriented, meticulous, and conscientious in following through on assigned tasks
• Proficiency with computers in standardized word processing, and spreadsheet programs; graphics software knowledge a plus
• Ability to work independently, exercise initiative and good judgment to successfully organize and complete assignments
• Ability to collaborate and work as part of a small team, and maintain effective working relationships with donors, volunteers, and visitors
• Commitment to being an active participant in the Antique Boat Museum community by attending events, forging relationships with the local, museum and boating communities
• Commitment to learning and growing in the field
• Ability to travel, work evenings and/or weekends as necessary in the performance of assigned responsibilities
Application Instructions: Candidates should submit cover letter, resume, two writing samples and three references to Human Resources, Curator/Collections Manager Search, Antique Boat Museum, 750 Mary Street, Clayton, NY 13624, or email to firstname.lastname@example.org. More information about the position is available at https://www.abm.org/about-us/
Kalmar Nyckel Foundation
Development Director Job Description
Mission: Preserving and promoting the cultural and maritime heritage of Delaware and the Delaware Valley for the education and enrichment for all. The Kalmar Nyckel Foundation launched the iconic Kalmar Nyckel, the Tall Ship of Delaware, into the Christina River in 1997. The ship is a full-scale replica of the original 17th-century ship that carried Swedish and Finnish settlers to North America in 1638 to establish the first permanent European settlement in the Delaware Valley. Today’s Kalmar Nyckel is core to the Foundation’s unique hands-on educational programs, serving as a sailing classroom that teaches children and adults alike.
The Kalmar Nyckel Foundation is a volunteer-based educational organization that reaches 30,000 people annually. Visitors to the Copeland Maritime Center explore the rich maritime and industrial history of Delaware through exhibits that focus on the original Kalmar Nyckel as well as model ships from around the world, and Wilmington’s extensive train- and ship-building history.
We provide interactive educational programs that blend Kalmar Nyckel’s story with lessons in history, math, science, geography, economics, and more. These programs are taught on the ship, at the Copeland Maritime Center, in school classrooms, and at ports along the Eastern seaboard. Our programs reach students of all ages and socioeconomic backgrounds; all Delaware public school students receive our programming for free.
The Director of Development will be responsible for leading and managing all fundraising and donor relationship activities. This position will develop and oversee a comprehensive cultivation and stewardship strategy using a broad array of fundraising and relationship development tactics. The position will report to the Executive Director and work closely with the Board Development Committee.
• Prepare a comprehensive Development Plan annually to support the short- and long-term philanthropic needs of the organization. This targeted development plan and calendar will provide concrete metrics and goals for fundraising, outlining regularly scheduled donor communications and opportunities for cultivation and stewardship.
• Function as a major and planned gifts officer by ensuring that the external cultivation and stewardship of donors meets or exceeds the goals approved by the Executive Director and Board Development Committee.
• Oversee and manage areas including (but not limited to): annual fund, planned giving, capital fundraising, campaign fundraising, grant writing and reporting, gift processing policies, and oversight of donor database.
• Organize and plan special events and marketing efforts tied to fundraising activities, as appropriate.
• Research and recommend grant opportunities from corporations and foundations. Develop and write the proposals.
• Enhance and implement policies and procedures to support major gift fundraising and tracking.
• Oversee the execution of campaign efforts in order to meet revenue goals, working in conjunction with the Executive Director, Board Development Committee, staff, volunteers, and partner organizations.
• Facilitate board development meetings.
• Monitor fund raising activities and results to ensure that accurate and thorough records are maintained, including timely gift processing, donor records, mailing lists, contact and call reports, giving history, biographical data, etc.
• Prepare and present reports as required which include fundraising highlights and results.
• A college BA or BS degree.
• A minimum of five years successful experience in fundraising, specifically the management of major fundraising campaigns, personally soliciting funds, and motivating others to solicit funds.
• Thorough knowledge of local, regional, and national funding sources, as well as laws and regulations governing the conduct of fundraising by nonprofit organizations in Delaware.
• Demonstrated excellent writing, communication, and presentation skills.
• Manage multiple projects with strong attention to detail and effective time management skills.
• Excellent interpersonal skills and a demonstrated ability to work with and across teams to effectively manage a project to completion.
• Innovative and entrepreneurial spirit; ability to adapt to change and demonstrate flexibility.
• Ambitious work ethic with a high level of action and productivity.
• Results oriented and mission driven.
• Fluency in the use of software systems for documentation, reporting and presentation, including Microsoft Office.
Conditions of Hire:
• A satisfactory criminal background and reference check, a valid driver’s license, and an acceptable driving record are required at time of appointment and throughout employment in this position.
This position is a 30 hour/week hybrid job with a flexible schedule. It does require on-site work two days/week.
To apply: Please send a cover letter and resume to: info@KalmarNyckel.org
The National Oceanic and Atmospheric Administration (NOAA) Office of National Marine Sanctuaries is looking for a Supervisory Historian for the Maritime Heritage Program
Our Offshore Wind Sector is looking to hire a maritime archaeologist with a specialty in geoarchaeology/submerged pre-contact archaeology:
Call for Proposals at Maine Maritime Museum (Bath, ME). Full details at: https://www.
Are you interested in learning more about Museums for All, an initiative dedicated to expanding community access? Join staff from the Institute of Museum and Library Services and the Association of Children’s Museums on June 15 at 2 p.m. Eastern Time to learn more about how and why over 1,100 museums participate in the program. Find more information and register to attend the informational webinar on the IMLS website
An opening within the Curator Branch based in Virginia.